When it comes to translation services, there is no better way to meet your demands than putting your trust in a professional translator. Choosing the right service is entirely dependent on your personal needs and preferences – but one thing you can always be sure of with reliable, human translating is that all documents will remain strictly confidential; there is no reason to opt for another, automatic translation service in fear that the job will be lacking in confidentiality in the hands of another human being.
To be sure that any rights to confidentiality are not at risk, it is important that clients choose to limit their choice of service providers when making contact to acquire a quote. Instead of going for five providers, clients are better off sticking to two or three. This is the first step in making certain that the given documents will remain secure.
When contact with the specific translation company has been made, clients will usually be asked for the entire document for translation before the most precise possible quote can be provided. In this case, it can be a good idea to inquire into sending a sample document which does little in giving away any identifying particulars. Consider providing the service provider with a description of the document summary, word count, subject, title and language – if translation services are aware of the confidentiality of the document, they will usually provide a pretty accurate quote without the actual document.
Once a service provider has been settled on, the importance of the said document’s confidentiality should always be stressed. Clients may go into details and take advantage of their freedom to inquire – How many people are likely to be handling this document? Does the specific service keep hard copies locked safely away? What happens to the hard copy after it is no longer needed? Vague “guarantees” should never be enough to convince. It is always wise to assert the right to have a non-disclosure signed.
The word “confidentiality” is defined as “ensuring that information is only accessible to those permitted access”. In reliable human translating services, all personal information that is exchanged between professional and client will stay confidential – everything is processed in secrecy and with total confidentiality by the translator, interpreter, graphic designer and consultants. All Verbatim Solutions professional translators are well versed in the subject of confidentiality and proper handling of confidential documents.
